Accounts Payable Automation

To implement an Automated Accounts Payable solution can be a costly and lengthy exercise and out of the reach of most small businesses. The benefits of automating your accounts payable can be significant with increased productivity from reducing supplier phone calls and electronic authorizations as well saving the company money.

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Why is the implementation of software to achieve this so expensive. When you think about it, the process is very simple. An invoice comes in for payment, it is account coded so it can be posted, it is authorized and then it is uploaded into the accounting system. The invoice needs to be read automatically when it arrives and the method of transport needs to be electronic. There may be some variations but that is the basis of the process.

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So, we decided to create a way to achieve this process that was not only easy to implement but could be done by the user and not rely on 3rd party consultants. Keeping the costs down and also reducing the time from development to production.

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These are the steps to setup Automated Accounts Payable

 

1. Create a form which contains the information you will need. Generally, it would be the Invoice Number, Invoice Date, PO Number, Amount ex Tax, Amount Tax and Amount Inc Tax.

2. Build the Task. Complete the properties for the Start Action, add the number of User Actions you need and complete the properties.

3. Use Templates (Optional) by mapping your supplier invoices to the form fields.